May 24, 2018
Effective Date: May 25, 2018
Personal Information We Collect
Electionline collects your personally identifiable information (“PII”) through the Websites when you choose to provide such information, such as when you (i) register to be on our mailing list, (ii) access various content or features, (iii) or directly contact us with questions or feedback. Electionline also collects your IP address and web log data. Please do not disclose more personal data than is requested.
Use of Personal Information
We will use your PII only (i) to provide you occasional updates about Electionline, our partners and affiliates, and our work and events that we think might interest you; (ii) to operate and enhance the Websites; (iii) to address any questions or feedback you submit; (iv) to perform research and analyses, or for other internal purposes to improve the quality of our work; or (v) as otherwise described to you at the point of collection or pursuant to your consent. If you provide your email address, we may send you emails. Where required in the relevant jurisdiction, we will obtain your consent before sending you promotional emails. If you wish to opt out of emails you receive from Electionline, you may do so by following the “unsubscribe” instructions in the email.
Disclosure of Personal Information
Disclosures to Third Parties Assisting In Our Operations. We may share your PII under confidentiality agreements and any legally required data processing agreements with other companies that work with, or on behalf of, Electionline, such as those who are providing email or mail solutions, providing cloud hosting services, analyzing data and usage of the Websites, or providing support and maintenance services for the Websites, as well as legal, regulatory, audit and other professional advisors. These companies may use your PII to assist us in our operations or for our legitimate business interests. However, these companies do not have any independent right to share this information.
Disclosures Under Special Circumstances. We may provide information about you, including PII, to respond to subpoenas, court orders, legal processes or governmental regulations or inquiries, or to establish or exercise our legal rights or defend against legal claims. We believe it is necessary to share information in order to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or as otherwise required by law.
Retention of Personal Information. Electionline will retain in accordance with its data retention policy your PPI only for as long as is reasonably necessary to achieve the purposes for which it is collected.
Automatically Collected Information and Anonymous Information
Each time you visit the Websites, Electionline collects some information to improve the overall quality of your online experience.
Aggregated Data. Electionline collects aggregate queries for internal reporting and also counts, tracks, and aggregates the visitor’s activity into Electionline’s analysis of general traffic-flow at the Websites. To these ends, Electionline may merge information about you into aggregated group data. In some cases, Electionline may remove personal identifiers from PII and maintain it in aggregate form that may later be combined with other information to generate anonymous, aggregated statistical information. Such anonymous, group data may be shared on an aggregated basis with Electionline’s affiliates, business partners, service providers and/or vendors; if it does so, Electionline will not disclose your individual identity.
Web Server Logs and IP Addresses. An Internet Protocol (“IP”) address is a number that automatically identifies the computer or device you have used to access the Internet. The IP address enables our server to send you the web pages that you want to visit, and it may disclose the server owned by your Internet Service Provider. Electionline may use IP addresses to conduct Websites analyses and performance reviews and to administer the Websites, although it will not combine traffic data with user accounts.
Web Beacons. Some of the Websites’ web pages may use web beacons in conjunction with cookies to compile aggregate statistics about Website usage. A web beacon is an electronic image (also referred to as an “action tag,” “single-pixel,” or “clear GIF”) that is commonly used to track the traffic patterns of users from one web page to another in order to maximize web traffic flow and to otherwise analyze the effectiveness of the Websites. Some web beacons may be unusable if you elect to reject their associated cookies.
Response to “Do Not Track” Signals
Some web browsers may transmit “do-not-track” signals to the websites with which the user communicates, although web browsers incorporate and activate this functionality in different ways, and it is not always clear whether users intend for these signals to be transmitted. There currently is disagreement, including among participants in the leading Internet standards-setting organization, concerning what, if anything, websites should do when they receive such signals. Electionline currently does not take action in response to these signals, but, if and when a standard is established and accepted, we may reassess how to respond to these signals.
Children’s Privacy Protection
Under Age 18. Minors under 18 years of age may have the PII that they have provided to us through the Websites deleted by contacting us at firstname.lastname@example.org and requesting deletion. Please note that, while we make reasonable efforts to comply with such requests, deletion of your personal information does not ensure complete and comprehensive removal of that data from all our systems and back-up systems.
Privacy Settings/Opt Out/Changes/Access
In addition, you have the right to make a complaint to the relevant supervisory authority in your home country if you have concerns about Electionline’s handling of your PII.
Electionline understands that storing our data in a secure manner is essential. Electionline stores PII and other data using reasonable physical, technical and administrative safeguards to secure data against foreseeable risks, such as unauthorized use, access, disclosure, destruction or modification. Please note, however, that while Electionline has endeavored to create a secure and reliable website for users, the confidentiality of any communication or material transmitted to/from the Websites or via e-mail cannot be guaranteed.
Website Visitors from Outside the United States
SUPPLEMENTAL PRIVACY NOTICE FOR JOB APPLICANTS
When you participate in Electionline’s job application process, we will ask you to provide personal data such as: your name, email address, mailing address, and telephone number; your resume/CV, and cover letter outlining your work experience, educational history, and skills.
Please do not send us any sensitive personal data such as government-issued ID numbers, financial information, photos, or dates of birth. We do not need or want that data in a resume.
We may receive personal data about you from other sources, your references, prior employers, a person or company/organization authorized by you to submit an application on your behalf, and/or publicly-available sources.
If Electionline makes an offer of employment, we will ask you to authorize us to obtain a consumer report or consumer investigative report. If you choose not to provide this authorization upon request, we will not be able to offer you employment.
In order to comply with federal law, all persons hired by Electionline will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
In addition, we will ask you to voluntarily provide information regarding your gender, veteran status, ethnicity, and disability status. This information, or your decision not to provide this information, will not impact your application in any way.
Use of Personal Information
Disclosure of Personal Information
We may share your personal data with service providers (including recruiters) that assist us with recruiting, application, and employment processes and our affiliates and other third parties with whom you might work if you are offered and accept the job.