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Compliance Specialist

Employer: Oregon Secretary of State

Location: Salem, OR

Category: Administration

A Compliance Specialist 2 may perform tasks associated with any of the units within the Elections Division (Campaign Finance, Elections Services, and Investi-gations & Violations) which is not limited to:Process and maintain all filings for state major and minor political party candidates, minor political party formation, nominations by individual electors and by assembly of electors and recall. Ensure candidates meet qualifications for office and identify potential disqualification through communication with county elections officials. Adhere to timelines and/or deadlines to specific filings.Receive, examine and audit for accuracy and/or completeness: Contribution and Expenditures (C&E) trans-actions, appointments of political treasurers, and statements of organizations and enter data into computer. Prepare notices of non-filed, late or insufficient contributions and expenditures transactions and/or other le-gal notices regarding non-compliance with campaign finance regulations, and compute penalties or fees.Process all filings for state initiatives, referendums and referrals which include adhering to timelines and/or deadlines. Participate fully in signature verification for initiated measures for election ballots. Provide direction and oversight to temporary staff in completion of project.Review complaints of alleged violations of Oregon election law. Thoroughly research complaints and deter-mine sufficiency of information and evidence. Recommend referral of case for civil or criminal action or pro-posal for resolution. Present approved settlement proposals to involved parties. Interpret laws, rules, policies, and procedures and explain to customers including the public, county and elected officials in order to ensure compliance with election laws. Respond to requests for information. Salary: $3,867-$5655 monthly. Deadline: May 6.
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Compliance Specialist 3--Investigations and Legal Specialist

Employer: Oregon Secretary of State

Location: Salem, OR

Category: Administration

This position oversees regulatory compliance and enforcement of Oregon election law. This is accomplished in part but not limited to: Interpret laws, rules, policies and procedures and explain to customers including the public, county and elected officials in order to ensure compliance with election laws. Write and process administrative rules. Manage the case load of election law complaints and potential ballot fraud cases. Serve as lead worker to track all complaints received, investigate complaints, draft proposed penalty notices and determine sufficiency of information and evidence. Summarize findings and draft written reports and determination letters. Recommend referral of case for civil or criminal action or proposal for resolution. Testify at legal proceedings. Analyze current statutes and propose legislative changes, including drafting program related legislative concepts. Draft comprehensive policies, rules, directives, and procedure manuals to meet both state and federal constitutional and statutory mandates. Prepare and present cases at administrative hearings. Confer with the Attorney General’s office on complex cases. Assign tasks to Compliance Specialist 2 and provide direction concerning work procedures. Analyze data for compliance with campaign finance and initiative petition laws and regulations. Salary: $4,672—$6,839 Monthly. Deadline: May 6.
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Department Specialist 14

Employer: Michigan Secretary of State

Location: Lansing, MI

Category: Security

This position works as a special assistant for the Director of Elections, focusing on election security, special projects and strategic planning. The position will work with BOE staff and Executive Office to develop and implement an extensive election security-related education and training program for internal staff, as well as county and local election officials, focusing on election-related cyber security, physical security and secure and sound election administration procedures. Assist county and local election officials in completing detailed election system security assessments and implementing security improvements as identified and needed, covering all major county/local election system components. Provides assistance to the SOS Election Security Task Force, ensuring major recommendations and findings are incorporated into the ongoing Election Security Plan. Maintain, track and report on all aspects of the Department’s Federal election security grant program. As an Administrative Assistant, this position also assists the Director of Elections performing special projects including, but not limited to, advising and assisting the Director with strategic planning, reviewing and analyzing legislation relevant to Bureau of Elections (BOE), assist in the development of programs and procedures, and maintain records and prepares reports related to BOE. Salary: $28.15 – $41.96 Hourly. Deadline: May 12.
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Deputy Director

Employer: Washington Secretary of State's Office

Location: Olympia, WA

Category: Administration

This position reports to the certification and training program manager and is responsible for overseeing, reviewing and advising county auditors on the federal and state elections laws and the administration of voter registration. Serves as the lead program specialist in the required election administrator certification program; Certifies state and local election administrators following a series of classes and tests. Participates in the elections training program and county election review program; travels extensively throughout the state to conduct reviews of county elections departments. Participates in the initiative and referenda filing and clearinghouse advisories program. Provide support to Washington State counties on election processes, county WEI systems, and logic and accuracy test program. Salary: $4,275.00 – $5,745.00 Monthly.
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Deputy Director

Employer: Center for Election Innovation & Research

Location:

Category: Administration

The Deputy Director will report to the Executive Director and have a broad range of responsibilities designed to support CEIR’s mission. In this position, the Deputy Director will play an integral role in the development and execution of CEIR’s programming, strategic communications, and continued growth as an organization. This is an excellent opportunity for an experienced and highly motivated individual who wants to make a substantial, positive, nonpartisan impact on elections and American democracy. The Deputy Director’s primary workplace will be CEIR’s Washington, DC office. The Deputy Director also must be available for business travel as needed. CEIR believes that working alongside and understanding the diverse mix of people who are affected by elections and American democracy is key to achieving our mission. That’s why we’re proud to be an equal opportunity employer committed to creating a diverse, non-discriminatory work environment. We recruit, employ, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.
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Deputy Director of Elections

Employer: Pasquotank County Board of Elections

Location: Elizabeth City, NC

Category: Administration

SALARY: Grade 18, Step Range Begins at $35,808

DESCRIPTION OF WORK:

This position requires some knowledge of the principles and practices of the North Carolina elections process. Employee will serve as Deputy to the Director of Elections, and perform all duties required for effectively administering elections and other elections office activities. Responsibilities include, but are not limited to, standard clerical tasks; data entry; database maintenance; professional creation of documents using Microsoft Office applications; maintenance and auditing of campaign finance records; coordination and preparation of training and outreach activities; and general support to the Director of Elections and Board Members as needed. Performs other related duties as directed.

QUALIFICATIONS:

Graduation from a two (2) year college or technical school majoring in administrative office support or other related field, and at least two (2) years of job-related work experience; or an equivalent of education and experience which provides the required knowledge, skills and abilities. Notary Public certification is required or must be obtained. Election Administrator certification is required or must be obtained in accordance with North Carolina State Board of Elections regulations. A valid driver’s license and vehicle for daily use is required. A technology-savvy, detail-oriented, organized individual with excellent interpersonal and communication skills is essential.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the principles and practices of the election process.

Considerable knowledge and understanding of standard office practices and procedures.

Considerable knowledge of spelling, grammar and arithmetic.

Skill in the use of computers, proficiency in typing, and working knowledge of Microsoft Office applications and the ability to learn new programs quickly and efficiently.

Skill in public speaking while communicating clearly and efficiently.

Ability to pay close attention to details.

Ability to communicate effectively verbally and in writing.

Ability to exercise considerable tact in frequent contact with voters and the general public.

Ability to establish and maintain effective working relationships with the media, party chairs, precinct officials, public officials, candidates, the Director of Elections, Board Members, and North Carolina State Board of Elections staff.

Ability to operate standard office equipment and election equipment.

Ability to interpret and apply election law.

Ability to work overtime hours as necessary during elections, including early mornings, late evenings and weekends.

Ability to travel overnight for training conferences.

APPLICATION PROCESS:

Submit application, cover letter, and resume to:

Pasquotank County
Personnel Office
206 E. Main St.
Elizabeth City, NC 27909
Monday – Friday 8:00 am to 5:00 pm

Position will be open until May 31, 2019 or until filled.
Applications are available online at www.pasquotankcountync.org
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Deputy Registrar of Voters

Employer: Solano County

Location: Fairfield, CA

Category: Administration

The Deputy Registrar of Voters assists with managing the operations of the County’s Registrar of Voters (ROV) Office in the Department of Information Technology, through the supervision of subordinate supervisory, professional, technical and support staff. The Deputy Registrar of Voters helps administer all elections in the County, is a member of the Department’s management team, and participates in the development and implementation of the Divisions policies, procedures and initiatives. Salary: $94,682-$115,086. Deadline: May 6.
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Director of Elections/General Registrar

Employer: Frederick County

Location: Winchester, VA

Category: Administration

This is a four-year term position appointed by the Electoral Board with a starting date of July 1, 2019 and an end date of June 30, 2023. The Frederick County Electoral Board is seeking a Director of Elections/General Registrar to provide professional and technical leadership to the Office of Elections and manage the planning, overseeing, and administering of elections in Frederick County. The Director is responsible for ensuring the necessary resources are acquired and in place to maintain the list of registered voters and assure elections are well-prepared and conducted in an accurate, efficient, and transparent manner. Salary: $60K-$73,900. Deadline: May 6.
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Election Specialist I

Employer: Douglas County

Location: Castle Rock, CO

Category: Administration

This position is focused on routine customer service and general office/clerical support including data entry, communications, and processing mail. This is a support role capable of performing a variety of tasks, with problem solving abilities, managing multiple competing responsibilities and prioritizing to maintain a continuous flow of election office operations. This is a visible and crucial position requiring exceptional computer, customer service, and communication skills. This is a benefited part-time position and benefits are pro-rated to 30 hours per week. This is an open until filled posting, review of applications and interviews will begin immediately and continue until suitable candidates are selected. Salary: $16.40-$20.50/hourly.
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Election Specialist II

Employer: Douglas County

Location: Castle Rock, CO

Category: Administration

The Election Specialist II is responsible for routine support services related to temporary employees, training, Voter Service and Polling Centers, mail ballot processing, voter registration, and customer service. This position contributes to the department’s achievement of delivering efficient, transparent, fair and accurate elections as well as performs other projects as assigned. This position requires technical work in a lead role capable of performing a variety of complex tasks, with solving problem abilities, managing multiple competing tasks and prioritizing to maintain a continuous flow of operations and temporary support. This is a visible and crucial position requiring previous elections experience, and exceptional computer, customer service, and communication skills. Please note this position is posted as open until filled, review of applications will begin immediately and continue until a suitable candidate is selected. Salary: $3,214 – $4,017 Monthly.
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Elections Coordinator

Employer: Solano County

Location: Fairfield, CA

Category: Administration

The Elections Coordinator is a supervisor who is charged with successfully overseeing a specific election function – this could be either Voter Registration, Vote by Mail, Candidate Services, or Poll Places/Poll Workers. Each of the four Coordinators within our office are rotated every four years for cross-training and expanding job knowledge. Additional duties involve participating in developing, updating and implementing office procedures to comply with Federal and State laws; training staff and potentially poll workers; working with community stakeholders in achieving our mission; or coordinating the work of contractors that assist with our operation. The Ideal candidates will have experience in conducting elections and supervising employees. Skills in Microsoft Office applications including Access and Excel; Geographic information systems such as ArcMap; or experience with web design and adobe software packages are beneficial. Salary: $33.41 – $40.61 hourly.
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Elections Director

Employer: Coconino County

Location: Flagstaff, AZ

Category: Administration

Coconino County – Where our opportunities are as vast as our landscapes. Do you have a Bachelor’s degree in public administration and five years progressively responsible administrative or supervisory experience? Do you want to join a dedicated team who is committed to processing and creating public records for our community? The Coconino County Recorder’s Office is seeking an Elections Director. This position coordinates with state, cities, towns and special districts for election services, develops and manages the division’s budget, ensures quality control of all aspects of elections and more. If you are seeking employment satisfaction, a sense of pride in your work and the knowledge that your daily efforts have a direct impact on the community and are in pursuit of a collaborative work environment where diversity is embraced, and accomplishments are celebrated we look forward to seeing your application for our Elections Director. Salary: $87,161 – $100,235 Annually. Deadline: 04/19/19 at 5PM at http://www.coconino.az.gov or call (928)679-7100. EOE.
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Elections Director

Employer: Coconino County

Location: Flagstaff, AZ

Category: Administration

Under general direction performs work of unusual difficulty directing the strategic and operational functions of the Elections Department; performs related work as assigned.
Typical Duties: In partnership with the Board of Supervisors, County Recorder and County Manager, determines the goals, objectives, and operational priorities of the Elections Division. Under limited supervision plans, organizes, coordinates and directs election administration functions for which the County has responsibility. Coordinates Elections Division activities with the Voter Registration Division. Develops and revises procedures, forms, schedules and policies for the preparation and conduct of elections. Ensures all voting procedures are in compliance with Arizona State Statutes, Arizona Secretary of State’s Election Procedures manual and federal statutes. Remains current of changes in election methods, election information management systems and voting hardware and software. Ensures quality control of all aspects of elections. Develops and manages the division’s budget. Responsible for review and oversight of contracts with vendors. Hires, supervises, evaluates and disciplines staff. Prepares and updates records and reports. Responsible for retention of election materials in accordance with the state retention schedule. Coordinates with state, cities, towns, and special districts for election services though Intergovernmental Agreements. Responsible for all candidate filing activities for people running for county elected offices. Ensures the necessary information and forms are available to candidates and political committees and that candidate and committee filings are maintained in accordance with all applicable laws. Responsible for campaign finance and financial disclosure filing activities to ensure that all required deadlines are met and reports are maintained in accordance with all applicable laws. Coordinates county, state, federal and jurisdictional ballot orders, layout and proofing along with ordering and distribution of regular and early ballots. Responsible for ensuring that ballots are designed to meet 100% accuracy of content and statutory requirements. Ensures that ballots are printed, delivered and tested and meet all necessary and legal deadlines. Responsible for the security, auditing and accountability of all election materials and equipment. Responsible for the accurate programming and maintenance of elections programs, electronic pollbooks and tabulation units. Responsible for activating and deactivating cellular or WiFi services for electronic pollbooks, including testing reception from every voting location in the county prior to every election. Responsible for internal and public logic and accuracy testing of all the voting equipment. Responsible for acquiring and maintaining all election equipment and materials needed for conduct of elections. Responsible for the development and conduct of training for all election personnel, including election board workers. Responsible for identifying and contracting with the voting locations for all early and Election Day voting. Ensures all voting locations comply with Federal law and the Americans with Disabilities Act. Responsible for all ballot tabulation activities
Verifies elections results and distributes reports to the Board of Supervisors and other. jurisdictions for post-election canvassing. Responsible for the conduct of the post-election hand audit. Supervises the filing, archiving, disposal or destruction of election materials in compliance with applicable laws, rules and regulations. Salary: $87,161.00 – $100,235.00 Annually.
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Elections Lead Specialist

Employer: Douglas County

Location: Castle Rock, CO

Category: Administration

The Elections Lead Specialist assists in the supervision and coordination of elections operations, staff, and election judges including voter services, mail ballot processing and the conduct of elections. The objective of this position is to perform a variety of functions and diverse support roles on a routine basis. Mail Ballot Processing responsibilities are prioritized over other duties during election cycles, which may increase or decrease dramatically depending on the Elections cycle. In the absence of the Operations Manager, assumes responsibility for front-line functions associated with elections operations. This is a highly visible position requiring exceptional leadership, organizational, and communication skills. Salary: $3,550-$4,438 monthly.
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Executive Director

Employer: State Democracy Project

Location:

Category: Administration

The inaugural Executive Director will provide the strategic and forward-thinking leadership needed to take our vision and make it a reality. With an eye to deepening relationships and taking bold action, the ED will ensure that the SDP works in genuine ongoing partnership with the dozens of national and state organizations that actively participate in the project. The ED will also organize and utilize the talent, resources, and relationships critical for near-term wins on structural democracy reforms.This position will report to the Board of Directors, which is comprised of coalition partner representatives. It will be the ED’s responsibility to manage all that comes with establishing a startup based on a coalitional model.
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G.I.S. Analyst

Employer: Yolo County Assessor/Clerk-Recorder/Elections

Location: Woodland, CA

Category: GIS

Yolo County ACE (Assessor/Clerk-Recorder/Elections Department) in coordination with the Yolo County General Services department are recruiting for a G.I.S. Analyst. This recruitment is on-going until filled. Submitted applications will be screened continuously, and those applicants meeting the minimum qualifications will move forward to the Screening for Best Qualified process.

This position will work inter-departmentally to develop and implement GIS capabilities in Yolo County ACE. GIS is viewed by County Leadership as an innovative enterprise technology that is positioned to help advance County strategic goals. Recent projects include implementing a new enterprise environment, developing an Elections Night Reporting application, developing mobile applications for polling place reporting, and a migration the ESRI Parcel Fabric.

The ideal candidate for this position will be a positive, collaborative, solution-focused individual with excellent interpersonal and customer service skills and the ability to handle and manage multiple priorities. If you feel like you meet these qualifications and you would like to join a dynamic organization committed to supporting an environment where employees feel a true sense of passion, purpose and commitment to their job… Yolo County ACE is where you want to be! Our department strives to honor the public’s trust and redefine excellence through innovation and the commitment of a highly-engaged and empowered team. Check out all the exciting things ACE has going on by visiting our social media pages (Facebook: /YoloACE, Instagram: /YoloCoACE, and Twitter: @YoloCoACE). You can be the next Yolo ACE – come and join our team!
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Product Manager

Employer: Hart InterCivic

Location: Austin, TX

Category: Management

As Product Manager, you will join a team that is charged with product planning, design, and execution throughout the lifecycle of Hart’s products, in support of the company’s overall strategy and goals. This includes: gathering, validating, and prioritizing internal and external customer needs; documenting and communicating product and technical requirements; gathering market and competitive intelligence; supporting the certification, sales, and marketing teams. The Product Manager must possess a unique blend of business and technical savvy – with experience in elections technology or other government-oriented products preferred. To succeed in this role, the ideal candidate must spend time in the market to understand its unique attributes; demonstrate competence with specialized hardware and software; and find innovative solutions for the broader market. The Product Manager plays a key role in helping others to understand the product positioning, key benefits, and target customer, as well as providing advanced subject matter expertise in using the company’s products.
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Program Associate, Elections & Voting

Employer: The Democracy Fund

Location: Washington, DC

Category: Administration

Democracy Fund is seeking a Program Associate to support our Elections team as we develop new means to share election administration best practices, foster peer-to-peer learning between election officials, and build a community of learning and innovation. This new position involves grant-making, project management, and other efforts – including content creation and information sharing within the field and with the general public – to encourage a voter-centered focus in election processes. Such efforts include expanding the functionality and reach of a Democracy Fund project, www.electionline.brinkdev.com, the nation’s only nonpartisan, non-advocacy clearinghouse for election administration news and information. We are looking for applicants who possess an entrepreneurial spirit and are passionate about making our democracy work better. The ideal candidate will possess an understanding of how elections work and bring several years of experience in or around election administration, government, civic technology, or another field of public service. This role offers a unique opportunity to use online engagement, trainings, convenings, and research to foster greater learning and collaboration among election officials. The successful candidate will have strong writing skills, strong communications skills, and a track record of working well with others to get things done in a complex, fast-paced environment. As an organization that works with people, grantees, and institutions that span the entire political spectrum, the willingness and ability to work well across the aisle is essential.
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Project Manager

Employer: Hart InterCivic

Location: Austin, TX

Category: Project Management

Project Managers at Hart InterCivic are highly motivated “self-starters” who are enthusiastic about providing exceptional customer service. Working with other members of the Professional Services and Operations teams, the Project Manager directs activity, solves problems, and develops lasting and strong relationships with our customers. Hart InterCivic’s unique and industry known culture of innovation, transparency, and customer-centric focus creates an environment where team members will continually grow and be challenged to develop their careers.
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Systems Engineer

Employer: Arizona Secretary of State

Location: Phoenix, AZ

Category:

The Department of State is seeking a Systems Engineer. The Systems Engineer is a full-time/on-call position that requires extensive experience in Server/Systems Administration. Responsible for the selection, technical design, implementation, operation, maintenance and recovery procedures for enterprise systems including server hardware, hypervisors, operating systems, system applications, storage systems and networking components. Provides leadership in planning and implementation of projects for computer operations and enterprise systems administration, ensuring these plans maximize benefits and minimize impacts on the organization. Providing a safe, secure environment is the utmost priority for the organization. A few ways the Systems/Network Engineer will be responsible for maintaining security is via patching, network segmentation, and utilizing tools provided by the State.
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Systems Software Specialist

Employer: Yolo County Assessor/Clerk-Recorder/Elections

Location: Woodland, CA

Category: Software

The Elections Branch of Yolo County ACE (Assessor/Clerk-Recorder/Elections Department) in coordination with the Yolo County Information Technology department are recruiting for a Systems Software Specialist. This recruitment is on-going until filled.

The Systems Software Specialist class series is responsible for the design, coding, implementation, maintenance and evaluation of computer software. This includes, but is not limited to, operating systems, control systems, proprietary software packages, telecommunications software and database management software. The class also aides in solving problems and achieving the best use of available hardware and software; work with staff to design and implement network segmentation, domain addressing and routing strategies; work with technical staff to ensure effective operations of complex multiple hardware and software configurations; and act as a lead persons over other personnel and program projects and performs related duties as required.

If you would like to join a dynamic organization committed to supporting an environment where employees feel a true sense of passion, purpose and commitment to their job… Yolo County ACE is where you want to be! Our department strives to honor the public’s trust and redefine excellence through innovation and the commitment of a highly-engaged and empowered team. Check out all the exciting things ACE has going on by visiting our social media pages (Facebook: /YoloACE, Instagram: /YoloCoACE, and Twitter: @YoloCoACE). You can be the next Yolo ACE – come and join our team!
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Technical Bid Specialist

Employer: Scytl

Location: Tampa, FL

Category: Technical

The Technical Bid Specialist is an essential member of the sales team, supporting business development initiatives as well as providing support to the Marketing department. Based in our Tampa Florida, offices, the Technical Bid Specialist is in charge of managing the coordination, completion and handover of tender proposals for our clients and prospects. This is a key position with a great deal of involvement in the sales process and a decisive influence in the achievement of each deal.

To be able to perform this task, the Technical Bid Specialist needs to possess a solid technical background, outstanding writing capabilities and proven experience in pre-sales or consulting endeavors, always facing the client and having to put together complex IT proposals or projects.

Responsibilities
· Plan, manage and respond complex tender answers and unsolicited proposals.
· Track and identify open tenders in the United States Election space.
· Assess requirements and craft appropriate solutions that are sound and cost-effective.
· Produce cost and effort estimations when assessing tenders and opportunities.
· Provide direct support to the sales department in technical presentations to customers and partners.
· Create presentations and other support material for the sales department.
· Study and divulge internally certification processes and regulations about e-voting.
· Collaborate in the writing of user and deployment manuals and guides.
· Collaborate in writing papers for international conferences.

Job Advantages
· International working environment.
· Creative and results focused team.
· Opportunity to be part of the worldwide leader in its market.
· Career development worldwide opportunities.

Compensation & Benefits
· Competitive salary + performance bonus.

Please submit all resumes to stephanie.franklin@scytl.com
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Training Officer

Employer: Collier County Supervisor of Elections

Location: Naples, FL

Category: Training

PURPOSE OF CLASSIFICATION

The purpose of this classification is to provide assistance in the Training & Outreach Department within the Supervisor of Elections office. This position coaches, trains, and educates election workers in accordance with the State of Florida’s election laws and rules. Work involves designing, developing, and delivering multimodal adult learning programs, developing training materials, scheduling training sessions, and recruiting, assigning and evaluating election workers for upcoming election cycles.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Analyzes a wide range of training needs and creates training materials (i.e. manuals, checklists and job aids) using modern tools and methodologies.

Designs, develops and delivers comprehensive training programs (i.e. eLearning and instructor led) that prepare election workers to conduct elections while adhering to Florida election laws, rules, and established local procedures.

Demonstrates proficiency with a range of eLearning development tools, learning management systems, database management software, and other assigned applications.

Provides assistance and support to election workers in order for them to conduct election operations during the election cycle, involving problem solving/resolution to questions, calls, and emails.

Recruits, schedules and assigns election workers to training classes, orientations and election positions.

Researches and recommends solutions in election law changes affecting the conduct of elections and polling places.

Operates a personal computer, telephones, copiers and other general office equipment as necessary.

Works varied and extensive hours during the election cycle.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled.

MINIMUM QUALIFICATIONS

Bachelor’s Degree with emphasis in Public Administration, Education, Personnel Administration, Business Administration, or a closely related field; supplemented by three years of professional experience, or any equivalent combination or education, training and experience which provides the requisite knowledge, skills, and abilities for this job. Must be very organized, have strong problem solving skills, and possess excellent written/verbal communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
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